PTO Budget Information 2024/2025

Gilbert Eduprize PTO

Budget 2024/2025 Projected and Actual

*Starting August 2024-June 2025 

August Starting Balance $25,087.82 ($6,950 club/sport money) and senior fee money included in account (pto about $14-16k) final numbers reported to IRS

CHECKING BALANCES: (AS APRIL 2025) 

PTO- $52,535.87

Clubs/Sports- $12,027.26

Basketball Boosters- $104.50

Senior Fees- $2,576.73

INCOME:

Fundraisers-

Zoyo $1,000

Robeks $363.88

ATL Wings $287

Kiss the Pig $150

Booster Holiday Fundraiser $5,729.20

Peter Piper Pizza Feb $744.48

Booster Fun Run Fundraiser $48,114.71 (pending corporate matches)

*See all Flyers on our website with more information

TOTAL FUNDRAISERS (ongoing) $56,389.27

Events Profits (not including expenses)-

Fall Festival (with raffle tickets) $18,454.94 (should profit more next year)

Raffle Ticket Profit (gaming) $6,650.00 

Total Profit w/out Raffle Tickets $11,804.94 

Parkour Academy Family Fun Event $202

Valentine’s Dance (will profit next year)

Family Movie Night Concessions $

Merchandise Sales (first sale movie night)$

TOTAL EVENT INCOME (ongoing) $18,656.94

Redeemed and Donations-

Frys Rewards July to Current $1743

Blue Dot Dental Pizzas for Fall Fest $1,000

American Furniture Warehouse $625.12

Smart Home Innovations Score Table Sponsor $1,000

TOTAL DONATIONS- $3,368.12

Non-Monetary Donations-

Parkour Academy Fall Fest Obstacle Course

Students of the Month Donations from SPF Parkour Academy and Zoyo Certificates

Smart Home Innovations Sound for Fall Fest and various donations/parade float

Joe Starks DJ Services (Fall fest, v-day dances and prom)

Predators Reptile Center at Fall Fest

Various Businesses Raffle Basket Donations (available upon request)

Arby’s Gift Cards 

Diamondback Tickets ZOYO Neighborhood Yogurt

Staff Appreciation Gift Cards ZOYO Neighborhood Yogurt

Gift Cards from various restaurants for booster rewards

Muffin Donations for Staff Appreciation

Blue Dot Dental Donations

Book Fairs-

$6,363.80 in Scholastic Dollars

TOTAL INCOME/MONEY IN- $79,414.33 (not including scholastic dollars)

EXPENSES:

Enrichments-

Open House/Eagle day volunteer and school spirit table expenses 2 days, 3 buildings , 50+ parents signed up $158.61

Bulletin Board Updates for Buildings 1-3 $180 

New Bulletin Board for Next Year B1 $68.24

Zoyo FROYO fundraiser- $28

ELA Books $668.20 purchased for upper grade levels 

Special Education Games and Sensory Items $224.93

Auction (basket raffle) purchases $

Movie/viewing license for all campus $756.00

Dance Expenses (3 dances) $1900 (will be less than $500 next year/ticket prices covered expenses)

Holiday Decorations $200-400 projected

Breakfast of Champions Dec (HS) $118.57 

Senior Dinner  $137.65

Breakfast of Champions May $

Water Day $6,585.73 not including otter pops

Pancakes with Principal $100 projected

Elementary Student Ged Ed Classroom Enrichment Reimbursement $2100

Prom Contribution $500-$800

Homework Club Games  $183.39

6th Grade Mathia Reward Parties (Feb $58.61) (May projected $100-150)

Basketball Team Zoo Donation $200

Score Table for all Sports Grant $1,000

Enrichments Running Total (including projected) $13,709.32 not including mathia 

Scholastic Dollars Spent for Enrichments (See Bookfair Income)-

Books for holiday families in need $

Raffle Basket $100

Updating/Adding Books for Library $

Operations-

Paper and Supplies $300

Liability Insurance (AIM Insur/Feb 25-Feb 26) $615.00

Zoom Fees $15.99 Monthly ($191.88 year)

CPA/Taxes (Ongoing) $400 

Intuit Quickbooks Fee $$107.22 per month (will be buying for $80 per year next year and utilizing a charity account offer)

GoDaddy Website $120 Yearly Marketing/Design Fee, $20 monthly domain power fee ($240 year)

Amazon Business Account $129.0 Yearly

Signs, supplies, posters (ongoing) $300

TOTAL OPERATIONS (projected) $3,300

Community/Staff Appreciation-

Maintenance 

Staff/Appreciation Week $1500 projected

Teacher/Staff Back to School Lunch- $1200

Teachers of Month $500

1-2 Conference Weeks (Projected $550)

Fun Run T-Shirts $8,042.78 

Total Fall Fest Expenses $5,777.88 

Fall Fest Expenses after Fundraising $2,925.00

Merch and Movie Night Expenses (to make back plus profit) $706.37

Teacher of the Year Expenses (not including donations) $500

Volunteer Appreciation Event $200?

End of year Staff Breakfast $500 projected or less

TOTAL COMMUNITY and STAFF APPRECIATION  (including projected) $19,477.03

Breakdown-

Community $14,527.03

Staff (projected) $4950 

Outstanding Bills (ALL PAID)-

Booster 2023 Fun Run $16,770.16 (OUTSTANDING BILL FROM PREVIOUS BOARD) PAID 12/9/24

CPA Past Due Alianza Bill $400 (Paid)

TOTAL OUTSTANDING BILLS PAID $17,170.16

TOTAL EXPENSES/MONEY OUT- $53,656.51

Estimated Balance- $39,757.82 

DETAILS: Estimated account start, plus all income and minus all projected expenses listed= $39,757.82 

*Estimated bank account balance will be +$1,950 more than projected balance shown here with what PTO still expects to pay this year but NOT including technology grant or other small requests, final numbers plans etc, technology grant in the form of donated computers and smart boards in the amount of (pending) will also count towards donated income

RESERVE:

$25-35k preferred (a lot of PTO’s/charities ideally carry over a years worth of expenses/operating costs or enough to get to the next large fundraiser)

*UNKNOWN CPA FEES WILL BE OWED TO UPDATE ALL BOOKKEEPING FROM 23/24 UNFILED YEAR AND PAST ALIANZA FILLING STILL NEEDED (MINIMUM OF $5K NEEDED AS A RESERVE FOR THOSE DUES ALONE)

COMMITTEES:

*See Clubs and Sports CLICK HERE for Budget

*Senior Fee Budget (available upon request)

*Basketball Booster Committee Account (available upon request/updating soon)